My Overall Pick

ClickUp Logo TransparentPin

ClickUp

The one app to replace all project management tools.

Runner Up

Monday LogoPin

Monday

If ClickUp isn’t your cup of tea, Monday is your best alternative.

Best For Creators

Notion LogoPin

Notion

Used by popular content creators around the world.

It’s true that in business activities, a solopreneur is a one-man team.

Working as your own boss means managing clients, monitoring and managing projects, collaborating with employees, setting deadlines, and tracking budgets.

It means handling all of these things in real-time. A lot of it.

But how can you manage all of this without losing your mind?

Well, there’s no magic lamp that will make your life easier.

But with the right project management software, you can set up a system to keep track of all aspects of your business—from clients to tasks to creating consistent content.

So if you are looking for the best project management software for Solopreneurs, here are my 11 favorites.

Let’s take a look.

What Are The Best Project Management Software For Solopreneurs?


Best Project Management Software For Solopreneurs BadgePin

Here are my picks for the 11 best project management software for solopreneurs:

  1. ClickUp: Best Overall Project Management Software For Solopreneurs
  2. Monday: Best ClickUp Alternative
  3. Notion: Best for Content Creators
  4. Teamwork: Best for Client Management
  5. Trello: Best Free Project Management Tool
  6. Asana: Best for Flexibility
  7. Upbase: Best for Personal Productivity
  8. Airtable: Best for Building Project Database
  9. Todoist: Best Project Management Software for Beginners
  10. Basecamp: Best for Working Remotely
  11. Poda: Best for Visual Roadmaps

1. ClickUp

Best Overall Project Management Software For Solopreneurs

ClickUp HomepagePin

ClickUp’s feature set is massive. It has over 1,000 integrations, project-tracking tools, collaboration tools, reporting dashboards, and more.

It’s extremely popular among solopreneurs in the tech industry due to its Agile Scrum features. It allows you to create products that customers love by incorporating feedback after each iteration.

But don’t think that it is only for the tech folks. ClickUp is also an excellent fit for marketing, project managers, and creative professionals.

It has an intuitive drag-and-drop interface that makes it appealing to many users.

Key Features

  • Customizable Tasks: Customize your task management with 35+ ClickApps.
  • Automation: Automate recurring tasks and save time with 50+ actions, triggers, and conditions.
  • Multi-Task: Make edits to multiple tasks, documents, and more instantly with their bulk action toolbar.
  • Templates: Leverage the power of templates to save time, money, and headaches.
  • Integrations: Integrate with over 1,000 of the most popular software tools on the market.
  • Collaboration Tools: Streamline teamwork with features like whiteboards, comments, and chat.
  • Real-time Reporting: Set your goals and stay on track with powerful reporting features.
  • Time Management: Leave no minute untracked and no hour unaccounted for with time-tracking, estimates, and reporting.

Pros and Cons

Pros

  • It has a ‘Personal Account’ setting that turns off all team features.
  • Let you see your work from 20+ perspectives, including List, Board, and more.
  • It has a whiteboard feature for brainstorming and planning multiple projects.
  • ClickUp has five pricing plans to meet any user’s needs.
  • Integrates with many apps.

Cons

  • With all its features, it can be time-consuming to customize.
  • Lags when switching project views.
  • It can be confusing to use.
  • Dashboards can sometimes take a while to refresh or update.
  • Clunky mobile app.

Pricing

ClickUp Pricing PlansPin

ClickUp offers the following pricing plans:

  • FREE FOREVER: $0
  • UNLIMITED: $9/member/month
  • BUSINESS: $19/member/month
  • BUSINESS PLUS: $29/member/month
  • ENTERPRISE: Custom plans and pricing.

My Take

With all its features, ClickUp is definitely the best overall project management software out there for Solopreneurs, in my opinion.

It has a massive feature set from task management, automation collaboration, time management, and more.

No matter what kind of project tasks you need tracking or workflow you prefer, you can get it done in ClickUp.

No Problem.

And it doesn’t just integrate with your favorite tools. It integrates with 1,000 of them.

You can save up to 45% if you get the yearly plans using my link below.


2. Monday

Best ClickUp Alternative

Monday HomepagePin

Monday may be named after the least favorite day of the week.

But this award-winning project management tool will make your Mondays even more productive.

Its spreadsheet-like features and 200+ integration make it a great ClickUp alternative.

Not to mention how widely customizable it is for any industry or profession.

Trusted by big brands like Canva, Coca Cola and Hulu, Monday may help you make your business as successful as these companies.

Key Features

  • Dashboards: Monday.com enables you to create custom dashboards, track progress and budgets, and view timelines on a single dashboard.
  • Integrations: Connect Monday to all the tools you already use, like LinkedIn, Gmail, and Adobe Creative Cloud.
  • Collaborative Documents: Keep your work docs accessible to drive action in all aspects of your team’s work.
  • Automation: Automate repetitive tasks to save time.
  • Add-ons: Extend this tool’s capabilities with DocuGen and Figma.

Pros and Cons of Monday

Pros

  • Helpful color coding options for better customization.
  • An extensive list of software integrations.
  • Flexible and customizable.
  • Many templates to choose from.

Cons

  • It can be tricky to navigate.
  • No time-tracking.
  • Doesn’t offer guest or client access.

Pricing

Monday Pricing PlansPin

Monday offers the following pricing plans:

  • INDIVIDUAL: $0
  • BASIC: $10/user/month ($8/user/month if billed annually)
  • STANDARD: $12/user/month ($10/user/month if billed annually)
  • PRO: $20/user/month ($16/user/month if billed annually)annually)
  • ENTERPRISE: Custom plans and pricing.

My Take

Monday is a powerful project management tool that can help you perform important tasks, manage your workload and meet deadlines.

It’s intuitive, customizable, and offers many integrations with other apps.

But, it does have its downsides: no time tracking and no guest access, which many freelancers and solopreneurs need.

You can save up to 18% if you get the yearly plans using my link below.


3. Notion

Best for Content Creators

Notion UI Best Project Management Software for SoloprenuersPin

Notion allows your creative side to shine by helping you create drafts and organize ideas and content in one place.

It’s a tool that combines the best of note-taking, a project management system, and content creation.

You can manage your projects in Kanban, gallery, checklist, and timeline views.

It’s one of the best tools to create a Wiki-like knowledge base to store all your Standard Operating Procedures (SOPs) using pages and databases.

It can also use AI to write content, code, translate, summarize, and correct grammar.

Famous YouTubers like Ali Abdaal and Thomas Frank swear by it.

Key Features

  • Personal Wiki: Centralize all your knowledge in one dashboard like a second brain.
  • Databases: Manage your own collection of pages where every item is also its own editable page.
  • Docs: Acts like a note-taking app or document editor where you can take notes, embed files, write codes, add collapsible sections, and more.
  • Notion AI: Notion AI helps you summarize messy notes, write content, fix errors, translate, and perform other writing tasks.
  • Customizability: You can drag and drop Notion blocks anywhere on the page to alter the structure of your content or create new sections.
  • Library of Templates: Access a library of customizable templates you can customize to fit any industry or project.

Pros and Cons of Notion

Pros

  • It has a free version with no page limit.
  • You can customize Notion to fit your needs.
  • Very useful note-taking features.
  • Offers different views (Kanban, timeline, etc.)
  • The pricing plans are affordable.
  • Paid plans include a lot of storage space.
  • Notion AI is free on any pricing plan.

Cons

  • Notion lacks security features.
  • It takes time to get used to the features.
  • The mobile app can be frustrating to use.
  • No native integration to Google calendar.

Pricing

Notion Pricing PlansPin

Notion offers the following pricing plans:

  • FREE: $0
  • PLUS: $10/user/month ($8/user/month if billed annually)
  • BUSINESS: $18/user/month ($15/user/month if billed annually)
  • ENTERPRISE: Custom plans and pricing.

My Take

Notion can be a powerful tool if you are a creative solopreneur or a content creator.

It has unparalleled customizability and project management capabilities.

I use it to manage:

It’s my go-to tool as a solo creator.

However, some may find it intimidating due to its sheer flexibility.

But if you invested a little time, it wouldn’t take long to get the hang of it.

It is not just project management software but a complete life management system.

Notion allows all your creative ideas to come together in one place.


4. Teamwork

Best for Client Management

If you deal with many clients as a solopreneur, Teamwork is a great tool to manage them.

It offers many features, including chat, document sharing and editing, client-access controls, time tracking, and invoicing.

Your clients can comment directly on project deliverables and milestones to get updated on the progress and ensure the quality of work.

This builds enormous customer confidence and will lead to more referrals for you.

Key Features

  • Time-tracking Tool: Prevents wasting time and money on missed billable hours.
  • Task Management: Break projects into tasks and subtasks to ensure everything is completed on time.
  • Multiple Views: Switch between table view, Kanban board, task list, and Gantt chart to get a complete overview of your projects.
  • Planning Features: Helps you plan your workload and schedule your goals.
  • Reports: See the big picture on everything–from project health to team performance.
  • Profitability Tracking: Keep track of your project’s financial performance and compare it against the client’s budget.
  • Integration Capabilities: Integrate software such as HubSpot, Slack, MS Teams, Zapier, and more.

Pros and Cons of Teamwork

Pros

  • Teamwork offers a free version.
  • It helps with budget and time tracking.
  • No limit on the number of clients you can work with.
  • It offers a 30-day free trial on all plans.
  • Paid plans offer ample storage space.
  • It allows you to send an invoice to your client.

Cons

  • Very few software integrations.
  • Limited features on the free plan.
  • It can be challenging to use.
  • It is more expensive than other management tools.

Pricing

Teamwork Pricing PlansPin

Teamwork offers the following pricing plans:

  • FREE FOREVER: $0 (up to 5 users per plan)
  • STARTER: $8.99 per user per month (3 user minimum)
  • DELIVER: $13.99 per user per month (3 user minimum)
  • GROW: $24.99 per user per month (5 user minimum)

My Take

As a one-man team, Teamwork’s client management features, such as client-access controls, time tracking, and invoicing, are extremely useful.

However, with their limited integrations, you might find it’s a bottleneck as your business grows. 

And the “free forever” plan has more limitations than you might expect.

You can save up to 29% if you get the yearly plans using my link below.


5. Trello

Best Free Project Management Tool

Trello HomepagePin

If you’re more of a visual learner like me, you’ll probably find Trello useful for simple project management.

Its Kanban system gives you a bird’s-eye view of your workload.

I tried Trello before, but it did not stand out to me at first.

It’s not the best tool for managing tasks. But Trello is great for making workflows because you can move items from one stage to another.

I still recommend it for solopreneurs as it has one the most generous free plans and can be used for free forever.

Besides, what doesn’t work for me might work for you. So, give it a try!

Key Features

  • Multiple Views: Get a new perspective on your projects with six different views: board, timeline, table, calendar, dashboard, and map.
  • Templates: Use tried-and-true templates from the Trello community to save time.
  • Integrations: Connect apps like Slack, Jira, Miro, MS Teams, and your favorite software on Trello.
  • Power Ups: Integrations for calendars, voting, repeating cards, and more.
  • Butler: Automate almost any action in Trello with rules, buttons, and commands.

Pros and Cons of Trello

Pros

  • Helps with complicated projects.
  • The interface is user-friendly.
  • Power-ups and automation make your workflows more efficient.
  • You can use the free version forever.
  • Integrates with the many apps and services.
  • It offers affordable pricing plans.

Cons

  • It has no offline mode.
  • It has a storage limit (10 MB/file) on the free plan.

Pricing

Trello offers the following pricing plans:

  • FREE: $0
  • STANDARD: $6/user/month ($5/user/month if billed annually)
  • PREMIUM: $12.50/user/month ($10/user/month if billed annually)
  • ENTERPRISE: Custom pricing per number of users

My Take

When it comes to free features, Trello may be the most generous.

The free plan gives you unlimited cards, unlimited power-ups, and 250 workspace command runs per month.

The Standard and Premium plans are still very affordable, especially for solopreneurs and small businesses.


6. Asana

Best for Flexibility

Asana HomepagePin

Asana’s flexibility comes from its ability to work well with both small teams and large projects.

It’s a great tool for solopreneurs because it allows you to break out projects by client, creating a more manageable workload.

Plus, it’s got features to help you bring in collaborators or clients, who can attach documents and files, and set goals.

Key Features

  • Workflow Builder: Streamline workflows by using a visual tool to connect teams, organize work, and manage projects in one single place.
  • Multiple Views: View your projects in boards, timelines, and calendars.
  • App Integrations: Connect all your favorite tools, such as Slack, DropBox, Outlook, Zapier, and others.
  • Reporting: Get instant updates on the status of your projects and know what action to take next.
  • Workload: Track your workloads to ensure you are not overworked.
  • Automation: Streamline your processes so you don’t miss a step.
  • Desktop and Mobile Apps: Your work automatically syncs across devices.

Pros and Cons of Asana

Pros

  • It comes with a free plan.
  • Asana is a great tool if you plan on hiring a virtual team in the future.
  • Connects to 200+ apps.
  • Linking projects together saves time and lets you stay organized.

Cons

  • No time tracking feature.
  • Limited features on the free plan.
  • It takes some time to get used to.

Pricing

Asana Pricing PlansPin

Asana offers the following pricing plans:

  • BASIC: $0
  • PREMIUM: $13.49/user/month ($10.99/user/month if billed annually)
  • BUSINESS: $30.49/user/month ($24.99/user/month if billed annually)

My Take

Asana’s flexibility makes it a great tool for complex projects. But Asana has a steep learning curve.

With all its features and automation, Asana can initially be overwhelming and confusing.

Honestly, it functions similarly to ClickUp, but it falls short on features and user experience.

But give it time, and you will find your way around it.


7. Upbase

Best for Personal Productivity

Upbase HomepagePin

Hit two birds with one software using Upbase.

Upbase is a project management tool built for solopreneurs and individuals.

Sure, it’s packed with features that help you manage your projects, but the app is also focused on personal productivity.

Key Features

  • Tasks: Do all your work in one place.
  • Schedule: Distribute your work throughout the week and organize them by priority.
  • Docs: Build a knowledge base, take notes, and collaborate.
  • Files: Bring your files in one place and work on them from anywhere.
  • Messages and Chats: Keep in touch with your team if you have one.
  • Maximize Your Productivity: With tools like Time-blocking, Pomodoro timer, and Daily Journal, you can stay on top of your tasks and boost productivity.

Pros and Cons of Upbase

Pros

  • Comes with productivity tools.
  • One tool to manage all your files, tasks, and schedule.
  • Offers unlimited tasks and users.
  • The pricing plans are affordable.

Cons

  • No guest mode feature.
  • No offline mode.
  • One-month access only for the chat feature (you might not need this as a solopreneur).

Pricing

Upbase Pricing PlansPin

Upbase offers the following pricing plans:

  • FREE: $0
  • PREMIUM: $6 per user per month

My Take

Procrastination is one of the biggest productivity killers. And it can be incredibly challenging for solopreneurs like you.

With Upbase, you can create and automate tasks, manage your schedule, and beat procrastination.

This software is a solid choice for anyone looking to manage their time and tasks more effectively.

It might get limiting for those running bigger operations, but as a one-man show, this tool is great.


8. Airtable

Best for Building Project Database

Airtable HomepagePin

If you are used to managing your projects on Microsoft Excel or Google Sheets, Airtable can be a great alternative.

While it’s best known for its spreadsheet-like interface, you can also use it to manage projects using Kanban boards, galleries, grids, calendars, and Gantt charts.

It even lets you label your upcoming tasks as “None,” “Low,” “Medium,” and “High” in priority.

Key Features

  • Interface Designer: Let you build and share custom interfaces.
  • Multiple Views: See the overview of your projects in the list, timelines, Kanban, Gantt, calendar, grid, gallery, and form mode.
  • Automation: Build a single notification, or create a multi-sequence workflow using trigger and action logic.
  • Sync: Access data on any device or with your team.
  • Reports: Airtable’s extensions let you create charts, graphs, and top-line metrics.
  • Integrations: Lets you connect Airtable to third-party software such as Google Drive, Salesforce, Zendesk, other project management tools, and social media apps.

Pros and Cons of Airtable

Pros

  • It comes with templates to kick-start your project and finish it quicker.
  • Extremely flexible and customizable.
  • It has powerful automation to make you more efficient.
  • It lets you add photos, videos, links, and other files.

Cons

  • Custom tables take time to create and maintain.
  • Steep learning curve.
  • Limited boards and templates on the free plan.

Pricing

Airtable Pricing PlansPin

Airtable offers the following pricing plans:

  • FREE: $0
  • PLUS: $12 per seat per month ($10 per month if billed annually)
  • PRO: $24 per seat per month ($20 per month if billed annually)
  • ENTERPRISE: Custom plans and pricing

My Take

Airtable can be a great tool to help run your business.

The flexibility makes it easy to create custom tables, and its automation features can help you save time.

It also has a free plan with plenty of features for a solo entrepreneur like you.

However, if you are not proficient in spreadsheets like Google Sheets, it can be a challenge to learn to use Airtable.


9. Todoist

Best Project Management Software for Beginners

Todoist HomepagePin

Todoist is amazing for newbies just getting started with project management systems. 

It helps you tame your to-do lists to stay on top of your tasks… and maybe even enjoy life a little.

Todoist’s simple interface and ease of use make it an ideal task-management tool.

It also has a mobile app, so you can also get things done AFK.

For the boomers, that’s Away From Keyboard.

Key Features

  • Quick Add: It lets you add and organize tasks in seconds.
  • Priority Levels: Set your tasks from the highest priority to the least.
  • Delegate Tasks: Assign tasks with due dates to you or your teams for more efficient workflow.
  • Boards: Kanban cards help you see the big picture.
  • Add Tasks Via Email: Forward emails to Todoist as tasks or comments to get them done.
  • Productivity Visualizations: Visualize your productivity trends by setting daily and weekly goals.
  • Integrations: Connects to tools like Google Calendar, Zapier, Amazon Alexa, and more.

Pros and Cons of Todoist

Pros

  • It has a reliable mobile app gives you alerts and notifications to keep you updated.
  • Allows you to color-code your to-do list by task priority.
  • Automatically sorts your tasks into “Today,” “Upcoming,” etc.
  • Allows you to connect to 30+ tools.
  • The interface is beginner-friendly.
  • Affordable pricing plans.

Cons

  • Not recommended for complex projects.
  • Unreliable customer service.
  • 5 MB file uploads only on the free version.
  • Lacks advanced features.

Pricing

Todoist Pricing PlansPin

Todoist offers the following pricing plans:

  • FREE: $0
  • PRO: $5/seat/month ($4/seat/month if billed annually)
  • BUSINESS: $8/seat/month ($6/seat/month if billed annually)

My Take

Todoist is definitely a newbie-friendly management tool to help make your life easier.

It’s easy to use, has plenty of features, and the pricing plans are affordable. However, its simplicity and lack of advanced features make it incompatible with complex projects.

Overall, Todoist is a great choice for beginners and casual users.


10. Basecamp

Best for Working Remotely

Basecamp HomepagePin

If you’re looking for a project management tool for working remotely, Basecamp is one of the best options.

It comes with client access features and lets you decide what tasks your clients can and can’t view.

Basecamp keeps all communications within the project, so you clog chat channels and inboxes.

With over two decades in the industry, Basecamp proved itself as one of the most reliable tools in the project management space.

Key Features

  • To-dos: Full visibility on all tasks.
  • Docs & Files: Access your files right from within the app.
  • Campfire: Ditch all the channels, and chat directly in each project.
  • Schedule: Plan your schedule and manage your time without the need for spreadsheets or calendars.
  • Card Table: See progress as it happens.

Pros and Cons of Basecamp

Pros

  • It has a mobile app.
  • A lot of storage on paid plans.
  • Hill charts help you see the status of your tasks at a glance.
  • Unlimited client/guest access.

Cons

  • No time-tracking feature.
  • Pricing plans are expensive.
  • Learning the ropes can be challenging.

Pricing

Basecamp Pricing PlansPin

Basecamp offers the following pricing plans:

  • BASECAMP: $15/user/month
  • BASECAMP PRO: $349/month ($299/month if billed annually)

My Take

Working remotely can be a challenge, but it doesn’t have to be.

You can use Basecamp to keep track of your projects and communicate with your clients all in one place.

But prepare your pocket. The pricing is pretty steep.

Get a free 30-day free-trial using the link below.


11. Poda

Best for Visual Roadmaps

Poda HomepagePin

For solopreneurs and designers, Poda simplifies your work process through visual roadmaps.

Poda is great for any type of project planning, from personal to professional.

You can visualize the whole process, from start to finish

Key Features

  • GIST: Goals, Ideas, Steps, and Tasks (GIST) allows a lightweight approach to planning to improve productivity and produce better results.
  • OKR: Objective and Key Results (OKR) help you bridge the gap between strategy and execution, shifting your focus from outputs to outcomes.
  • Solution Trees: Helps overcome pitfalls on a project.
  • Mind Mapping: Helps you learn faster, communicate more clearly, brainstorm more creatively, improve memory and recall, and boost productivity.

Pros and Cons of Poda

Pros

  • Unlimited projects and nodes.
  • Unlimited file upload size.
  • Offers a free version with two members.
  • Easy-to-use interface.

Cons

  • No integrations.
  • No time tracking feature.
  • Lacks advanced features.

Pricing

Poda Pricing PlansPin

Poda offers the following pricing plans:

  • SOLO: $5 /workspace/month
  • TEAM: $19 /workspace/month
  • BUSINESS: $99 /workspace/month

My Take

If your workflow is better suited to visual roadmaps, Poda is a good option.

The intuitive interface makes it super simple to create and manage project plans.

And its various unlimited storage and features ensure you don’t have to upgrade anytime soon.


What Are The Best Project Management Software For Solopreneurs On This List?

If I were to recommend one tool over the rest, it would be ClickUp.

It’s also the one I have used the most as a marketing manager to manage various teams in E-commerce, NFTs, Crypto, Marketing Consultancy, Finance, and E-sports companies.

This project management app is the most comprehensive software on this list. It integrates with over 1,000 other applications and offers project management tools, automation, and reporting dashboards.

As a solopreneur, having all the tools you need in one project management software is extremely important.

If you want to complete your work efficiently and with minimal frustration.

ClickUp gives you all that and more.

But if it isn’t your cup of tea, don’t worry. I added 10 other options for you to choose from.

Each of them serves a slightly different audience.

There’s something for everyone on this list!

How to Choose the Best Project Management Tool as a Solopreneur

If you didn’t like any of my recommendations, here are some key features to consider if you are choosing a project management tool by yourself:

  • Ease of Use: When handling multiple clients or projects simultaneously, wasting time learning how to use a tool is frustrating. Thus, any tool worth its salt should offer easy and intuitive onboarding so that you can get started immediately.
  • Core Features: Essential core features should include task management, time tracking, collaboration, integration, and reporting. Not all will have them but check off as many as you can.
  • Flexibility: It must be flexible enough to customize your preferred workflow and your business.
  • Support: They should have a solid customer support team to assist you with anything regarding the tool. A good knowledge base and clear documentation are also great signs.
  • Cost: The best project management tools are not necessarily those that cost the most. However, there needs to be a good balance between affordability and functionality. So you be the judge of that.

Best Project Management Tool For Solopreneurs (FAQs)

Is Asana Good For Solopreneurs?

Asana is a great project management software for solopreneurs due to its flexibility. It helps client work be more manageable by letting you break out projects into smaller tasks. And collaborators can attach documents and files and set goals.

What Is A Task Manager For A Solopreneur?

A task manager is software that helps solopreneurs like you organize tasks, prioritize them, and manage your time. It’s also something you can use to track the progress of your projects.

Does Google Have A Project Management Tool?

No, Google doesn’t have a native project management app. But you can use Google Sheets or Google tasks combined with Google Calendar. It provides basic project management features, but it’s nothing like having a dedicated tool like the ones mentioned in my list.

To Sum Up

All these project management apps have the same purpose.

To help create workflows so you stay organized and get your work done.

Ultimately, it’s up to you which is best for your needs.

However, I’d recommend ClickUp for most purposes.

But Notion is my personal favorite, as it’s extremely customizable and operates using pages.

Let me know in the comments below which tool you decided to use and how it’s working for you!

P.S. One more thing before you forget…

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Article by

Brendan Aw

Brendan founded brendanaw.com™ to help others start and grow a creator business. He brings over 6 years of executive marketing experience from startups in E-commerce, NFTs, Crypto, Fintech, E-sports and Agencies. Now, he’s growing his family’s 7-figure luxury lighting business in Cambodia and his creator platform. Brendan received his Bachelor of Commerce with a double major in Accounting and Finance from the University of New South Wales. He also has a background in Data Science.

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The one app to replace all project management tools.